By Laura Stack, MBA, CSP
Chapter One Tip Sheet: Determine What to Do
How do you know what to work on?
1. At the end of every workday, take a moment to ask yourself: Was I productive today, or did I just stay busy?
2. Would you like it if people gossiped about you? No? Then stop gossiping about them. It’s a hurtful waste of your time.
3. Recalculate your personal Return on Investment periodically. This will help you determine what you need to brush up or cut back on.
4. If one of your tasks properly belongs to someone else, hand it back to them—even if they don’t want it. Your needs must come first.
5. Prepare a list of time-wasting things you refuse to do. Keep this Not-to-Do list close, and refer to it frequently.
6. Instead of putting all your tasks on one huge list, establish separate daily High Impact (HIT) and master lists so you can prioritize appropriately.
7. Perform a “brain dump” of all your important but non-urgent tasks, as well as all the “someday” tasks you want to accomplish. This will form the basis of your master to-do list.
8. Spend 15 minutes a day assigning the tasks on your HIT list P1-P4 priorities, following this schema:
9. Stop viewing your HIT list as a “Must-Do” list. Instead, consider it a “Want-to-Do” list, and stay flexible.
10. Occasionally, triage your master list to cull any tasks you clearly will never do, or that are out of date.
Chapter Six Tip Sheet: Manage Your Capacity
How do I have enough energy to work productively?
Excerpt from “What to Do When There’s Too Much to Do: Reduce Tasks, Increase Results, and Save 90 a Minutes Day” by Laura Stack (Berrett-Koehler Publishers, June 2012). For more information, visit: http://www.amazon.com/What-When-Theres-Too-Much/dp/1609945395/ref=sr_1_1?s=books&ie=UTF8&qid=1340815077&sr=1-1&keywords=what+to+do+when+there%27s+too+much+to+do
Laura Stack is an expert in productivity. For more than 20 years, her speeches have helped entrepreneurs, leaders, teams, and organizations improve output, lower stress, and save time at work and in life. Her company, The Productivity Pro, Inc., provides time management workshops around the globe that help attendeesachieve Maximum Results in Minimum Time. An expert in the field of performance and workplace issues, Stack is theauthor of many books, most recently “What to Do When There’s Too Much to Do.” Connect with her at http://www.TheProductivityPro.com; http://www.facebook.com/productivitypro; or twitter.com/laurastack.